Our forthcoming talks are scheduled to take place in the Alison Richard building, which houses (among other departments) the Politics and Sociology departments, and is very near the History department. We’ve just received the following email from an official in the building, and haven’t yet responded. Private identifying details redacted.
Dear Mr Buchanan,
I refer to your booking in the Alison Richard Building for your event on the evening of Friday 24 May 2019. Although this booking was originally accepted, as further information came to light the risks associated with hosting the event were re-assessed and the booking was referred to our Referral Group by following the procedures outlined at https://www.em.admin.cam.ac.uk/files/uoc_event_booking_guidance_0.pdf
The decision of the Group is that your event should be moved to a venue away from students taking, or revising for, examinations at the time of your event, due to the substantial risk of noise and other disruption arising from protests. The Group has identified space in the Mill Lane Lecture Rooms for you (https://map.cam.ac.uk/Mill+Lane+Lecture+Rooms#52.201606,0.117313,18). This is a central University site and it can accommodate the same numbers as your original booking. The room will be available for you from 5.30 p.m. (not 5 p.m.) for your event to start at 6 p.m. and finish at 8 p.m.; the venue must be vacated fully by 8.30 p.m. The University will arrange for security at the event; you will be advised of these arrangements shortly and asked to pay for them in due course (as per section 6 of the room booking form you originally completed).
Your contact for the practical arrangements associated with your event from this point is [details redacted]. I have copied this email to him and to [details redacted]. Future correspondence should be addressed to them rather than me.
University of Cambridge I Department of POLIS I The Alison Richard Building I 7 West Road I Cambridge I CB3 9DT
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